FUNCTIONS :
1. TO ISSUE DUPLICATE CERTIFICATE/RESULT CARD IN THE CASES WHERE ORIGINAL CERTIFICATE/CARD IS LOST/ DESTROY/STOLEN OF THE CANDIDATES.
2. TO ISSUE MIGRATION CERTIFICATE IN THE CASE WHERE CANDIDATES WISH TO MIGRATE TO OTHER BOARD/UNIVERSITIES FOR SEEKING EDUCATION.
3. RECTIFICATION OF ERRORS IN THE BOARD’S CERTIFICATES SUCH AS CANDIDATE’S NAME, FATHER’S NAME, MOTHER’S NAME, DATE OF BIRTH CHANGE AND CHANGE IN THE NAME /ADDITION OF SURNAME.
4. CHANGE OF FATHER’S NAME AND MOTHER'S NAME BECAUSE OF LEGAL ADOPTION.
CONTACT :
DEPUTY SECRETARY 000000- 111111-111111 (EXT. -307)
ASSISTANT SECRETARY 000000- 111111
000000- 111111-111111 (EXT. -116)
SUPERINTENDENTS 000000- 111111-11111 (EXT. 109,128,129)
PROCEDURE :
ALL TYPE OF DUPLICATE CERTIFICATE/MIGRATION CERTIFICATE, APPLY ONLINE ON ANTYODAYA SARAL PORTAL AND REQUISITE FEE SUBMITTED ONLINE. FAMILY IDENTITY NUMBER/DETAIL IS ALSO COMPULSORY FOR ONLINE SUBMISSION OF APPLICATION. PRESCRIBED APPLICATION FORM CAN BE DOWNLOADED FROM THE BOARD WEBSITE.
(A) DUPLICATE CERTIFICATE
(I) FIRST DUPLICATE COPY
APPLY ON PRESCRIBED APPLICATION FORM ALONG WITH REQUISITE FEE.
PASTE ONE PASSPORT SIZE PHOTOGRAPH ON THE PRESCRIBED FORM
GET THE APPLICATION FORM & PHOTOGRAPH ATTESTED BY THE HEAD OF THE INSTITUTION IN THE CASE OF REGULAR SCHOOL CANDIDATE THROUGH WHICH THE CANDIDATE HAD APPEARED IN THE EXAMINATION AND IN THE CASE OF PRIVATE CANDIDATE WHO HAD EVER STUDIED IN ANY RECOGNIZED/GOVT. SCHOOL FROM THE HEAD OF SCHOOL THROUGH WHICH THE APPLICANT APPLIED FOR THE EXAMINATION OF WHICH THE DUPLICATE CERTIFICATE IS APPLIED FOR GIVING OLD ROLL NUMBER, YEAR AND SESSION IN THE APPLICATION FORM.
SUCH PRIVATE CANDIDATES WHO HAD NEVER STUDIED IN ANY RECOGNIZED /GOVT. SCHOOL MAY GET THEIR FORM & PHOTO ATTESTED BY ANY GAZETTED OFFICER OF THE EDUCATION DEPARTMENT HARYANA OR ‘A” CLASS OFFICERS OF THE BOARD OR MEMBER OF THE BOARD.
NORMALLY DUPLICATE CERTIFICATE IS ISSUED BY POST. HOWEVER, IN THE CASES OF EXTREME EMERGENCY DUPLICATE CERTIFICATES CAN BE ISSUED BY HAND ON SUBMITTING OF TWO PERSONAL PHOTO ID BY CANDIDATE OR DISPATCHED WITHIN TWO DAYS SUBMITTING APPLICATION FORM ON ADDITIONAL FEE OF RS. 300/-
NONE ON BEHALF OF CANDIDATE CAN APPLY OR RECEIVE THE DUPLICATE CERTIFICATE
(II) SECOND COPY OF DUPLICATE CERTIFICATE
IN ADDITION TO THE REQUIREMENTS FOR GETTING FIRST COPY, A SELF-DECLARATION FORM SHOULD BE SUBMITTED TO THE EFFECT THAT 1ST COPY OF DUPLICATE CERTIFICATE HAS BEEN LOST/DESTROYED OR STOLEN AS THE CASE MAY BE ALONG WITH ADDITIONAL FEE OF RS. 300/-.
(III) THIRD COPY OF DUPLICATE CERTIFICATE
IN ADDITION TO THE REQUIREMENTS FOR GETTING SECOND COPY, AN ADDITIONAL FEE OF RS. 500/- AND A COPY OF THE FIR TO BE SUBMITTED ALONG WITH THE APPLICATION FORM TO THE EFFECT THAT SECOND COPY OF THE DUPLICATE CERTIFICATE HAS BEEN STOLEN/DESTROYED.
(IV) FORTH COPY OF DUPLICATE CERTIFICATE
USUALLY NO DUPLICATE/REISSUE CERTIFICATE IS ISSUED AFTER THE ISSUANCE OF THIRD DUPLICATE/REISSUE CERTIFICATE BUT IN SOME SPECIAL CIRCUMSTANCES IF THE CHAIRMAN DECIDES THAT THE CASE IS GENUINE AND TRUE, IN THAT CASE THE APPLICANT WILL HAVE TO COMPLETE ALL THE FORMALITIES MEANT FOR TAKING THIRD DUPLICATE/REISSUE CERTIFICATE AND AFTER THE STANDING ORDER OF THE CHAIRMAN HE WILL BE ISSUED THE FOURTH COPY OF DUPLICATE/REISSUE CERTIFICATE.
(B) MIGRATION CERTIFICATE
APPLY ON THE PRESCRIBED APPLICATION FORM GIVING INFORMATION ABOUT THE BOARD/UNIVERSITY WHERE THE STUDENT WISHES TO MIGRATE, ALONG WITH REQUISITE FEE OF RS. 200/- IN CASE THE ORIGINAL MIGRATION CERTIFICATE IS LOST, APPLY ON THE PRESCRIBED APPLICATION FORM ALONG WITH REQUISITE FEE.
(C) RECTIFICATION OF ERRORS IN THE BOARD CERTIFICATES
1. CORRECTION IN NAME/FATHER’S NAME/MOTHER’S NAME:
REQUEST FOR SUCH CORRECTIONS ARE ENTERTAINED ONLY ON THE BASIS OF SCHOOL RECORD WITHIN ONE YEAR FROM THE DATE OF ISSUANCE OF THE CERTIFICATE FOR THOSE CANDIDATES WHO HAD PASSED THEIR EXAM IN 2008 AND AFTER ON AND NO TIME PERIOD FOR THE CANDIDATE PASSING THEIR EXAM BEFORE YEAR-2008. BEFORE APPLYING GO THROUGH CAREFULLY THE RULES /REGULATIONS QUOTED ON THE APPLICATION FORM. AFTER PASSING THE BOARD EXAMINATION, IF A MISTAKE IN THE NAME OF CANDIDATE OR/AND FATHER OR/AND MOTHER HAS BEEN NOTICED BY THE CANDIDATE IN HIS CERTIFICATES.
APPLY ON THE PRESCRIBED APPLICATION FORM ALONG WITH REQUISITE FEE.
CARRY ALL ORIGINAL CERTIFICATES ISSUED BY THE BOARD.
GET THE APPLICATION FORM ATTESTED FROM THE HEAD OF THE LAST ATTENDED INSTITUTION.
ORIGINAL SCHOOL RECORD VIZ ADMISSION AND WITHDRAWAL REGISTER, PASTE FILE, FIRST ADMISSION FORM ETC ARE ALSO TO BE PRODUCED FOR VERIFICATION.
2. CORRECTION IN DATE OF BIRTH:
CANDIDATE WHO QUALIFY BOARD EXAMINATIONS AND NOTICE ANY DIFFERENCE IN DATE OF BIRTH BETWEEN THE SCHOOL RECORD AND THEIR CERTIFICATE, CANDIDATE CAN GET CORRECT HIS DATE OF BIRTH ON THE BASE OF SCHOOL RECORD WITHIN ONE YEAR FROM THE DATE OF ISSUING OF CERTIFICATE. IF A CANDIDATE HAS PASSED MIDDLE/SECONDARY CLASS FROM BOARD OF SCHOOL EDUCATION, HARYANA/OTHER STATE RECOGNIZED BOARD, ON THAT BASIS CORRECTION CAN BE DONE IN SECONDARY/SR. SECONDARY CERTIFICATE WITHIN A SPAN OF FIVE YEARS.
APPLICATION FORMS ALONG WITH REQUISITE FEE ARE RECEIVED FROM SUCH CANDIDATES. THESE FORMS AND ORIGINAL CERTIFICATES ARE SUBMITTED BY POST OR BY HAND.
3.CHANGE OF NAME:
LN CASE A CANDIDATE WISHES TO CHANGE HIS NAME AFTER PASSING THE BOARD EXAMINATION, HE SHOULD GIVE ADVERTISEMENT ABOUT THE CHANGE IN ANY NATIONAL DAILY NEWSPAPER.
APPLY ON PRESCRIBED APPLICATION FORM WITH REQUISITE FEE AND THE FORM SHOULD BE ATTESTED BY THE HEAD OF THE INSTITUTION LAST ATTENDED. FOR EXAMPLE: IF A CANDIDATE CHANGES HIS NAME FROM DINESH TO MOHAN. IT WILL BE SHOWN MOHAN ALIAS DINESH IN THE BOARD’S CERTIFICATES.
ANNEX ALL ORIGINAL CERTIFICATES AND COPY OF ADVERTISEMENT PUBLISHED IN THE NEWSPAPER.
SUBMIT AN AFFIDAVIT TO BE SWORN IN BEFORE 1ST CLASS MAGISTRATE AS GIVEN ON THE APPLICATION FORM.
4. CHANGE IN NAMES OF FATHER & MOTHER DUE TO ADOPTION:
CHANGE IN THE NAME OF FATHER & MOTHER IS PERMISSIBLE IN THE CASE OF LEGAL ADOPTION.
HOW TO APPLY
APPLY ON THE APPLICATION SUBMIT REQUISITE FEE.
SUBMIT ORIGINAL ADOPTION DEED & ONE ATTESTED COPY OF THE SAME.
SUBMIT AN AFFIDAVIT ABOUT ADOPTION TO BE SWORN IN BEFORE THE 1ST CLASS MAGISTRATE BY THE ORIGINAL PARENTS.
SUBMIT AN AFFIDAVIT ABOUT ADOPTION TO BE SWORN IN BEFORE THE 1ST CLASS MAGISTRATE BY THE PARENTS WHO HAVE ADOPTED THE APPLICANT.
SUBMIT AFFIDAVITS ABOUT ADOPTION BY THE TWO GAZETTED OFFICERS OR RESPECTED PERSON TO BE SWORN IN BEFORE THE 1ST CLASS MAGISTRATE.
FEES STRUCTURE :
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1. IF FIRST DUPLICATE COPY IS REQUIRED WITHIN 20 DAYS
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RS. 500/-
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2. IF FIRST DUPLICATE COPY IS REQUIRED IN URGENT
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RS. 800/-
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3. IF SECOND DUPLICATE COPY IS REQUIRED WITHIN 20 DAYS
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RS. 800/-
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4. IF SECOND DUPLICATE COPY IS REQUIRED IN URGENT
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RS. 1100/-
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5. IF THIRD DUPLICATE COPY IS REQUIRED WITHIN 20 DAYS
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RS. 1000/-
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6. IF THIRD DUPLICATE COPY IS REQUIRED IN URGENT
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RS. 1300/-
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7. MIGRATION CERTIFICATE
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RS. 200/-
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8. CORRECTION IN CANDIDATE’S NAME/ FATHER’S NAME/ MOTHER’S NAME/ NAME IN THE CASE OF ADOPTION/ CORRECTION IN DATE OF BIRTH.
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RS. 500/- PER CERTIFICATE + RS. 300/-PER CORRECTION OR MAXIMUM OF RS. 1100/-
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9. VERIFICATION OF DUPLICATE CERTIFICATE RECEIVED FROM GOVT. & NON-GOVT. DEPARTMENTS/ INSTITUTES.
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RS. 300/- PER CERTIFICATE
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